Effective Date: July 2, 2025
Last Updated: July 2, 2025

Introduction

Tier One Personnel, we are committed to protecting the privacy and security of the personal data of our employees, candidates, clients, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information and your rights in relation to your data.

1. Information We Collect

We may collect the following categories of personal data:

From Job Seekers and Employees:

  • Full name, address, email address, phone number
  • Date of birth, Social Insurance/Security Number (or equivalent)
  • Employment history, education, and qualifications
  • References and background check data
  • Financial information for payroll purposes
  • Emergency contact details
  • Work permit or visa documentation

From Clients and Business Contacts:

  • Name and contact details
  • Company name, address, and billing information
  • Job descriptions and hiring requirements
  • Contract and communication history

Automatically Collected Data (Website Users):

  • IP address and device information
  • Browser type and operating system
  • Pages visited and interaction logs
  • Cookies and similar technologies (as detailed in our Cookie Policy)

2. How We Use Your Information

We use the collected information for the following purposes:

  • To provide staffing, recruitment, and human resource services
  • To match candidates with appropriate job opportunities
  • To process payroll, benefits, and tax filings
  • To communicate with you about services, opportunities, or changes
  • To comply with legal obligations or protect against fraud and abuse
  • To improve our website, services, and customer experience

3. Lawful Basis for Processing

We process personal data based on the following legal grounds:

  • Your consent (e.g., when you submit your resume or apply for a role)
  • Performance of a contract (e.g., employment contracts)
  • Legal obligations (e.g., tax reporting, immigration compliance)
  • Legitimate interests (e.g., business operations, fraud prevention)

4. Data Sharing and Disclosure

We do not sell your personal data. We may share your data with the following parties when necessary:

  • Clients for job placement or contract purposes
  • Background check and verification agencies (with your consent)
  • Payroll and benefits providers
  • Legal and regulatory authorities, when required by law
  • IT and cloud service providers (under strict confidentiality agreements)

5. Data Retention

We retain personal data only as long as necessary to fulfill the purpose for which it was collected, including for the purposes of satisfying legal, accounting, or reporting requirements.

  • Job applicant data is retained for up to [X years] unless otherwise required by law or the applicant consents to longer retention.
  • Employee records are retained for [X years] after termination of employment.
  • Client information is retained for the duration of the business relationship and for [X years] afterward.
  • Website visitor data (via cookies or analytics) is typically retained for [e.g., 6-24 months], subject to cookie settings.

6. Data Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. These include encryption, access controls, secure servers, and staff training.

7. International Data Transfers

If your data is transferred outside your country of residence, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions by regulatory authorities.

8. Your Rights

Depending on your location and applicable laws, you may have the following rights:

  • To access, correct, or delete your personal data
  • To restrict or object to processing
  • To withdraw consent at any time (where consent is the basis)
  • To data portability
  • To lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us at the details below.

9. Contact Us

If you have questions about this Privacy Policy or your data, please contact:

Tier One Personnel
222 Pennbright Drive STE 150, Houston, TX 77090
[email protected]
281-225-2020

Note: This Privacy Policy may be updated periodically. Please review it regularly to stay informed.